Division of Student Affairs

General Travel Regulations

1. All travel must be approved by the Sport Club Director whether or not the club intends to use University funds.
2. A Travel Request/Itinerary Form for any trip must be completed and filed in the Intramural Office no later than 72 hours prior to the departure. This form must be completed for all travel away from campus regardless of the type of transportation used, per diem requested or status of the club. Individuals listed on this form must be dues-paying members of the club with membership/release forms on file. Failure to abide by this requirement may jeopardize the status of the club.
3. Sport club advisor are not required to travel off campus with their student organizations, which are in good standing. Sport clubs under disciplinary sanctions must have their Faculty/Staff advisor or approved substitute accompany all approved club trips during the designated sanction time period.
4. The student officer ( trip leader ) in charge of the trip must meet with the Sport Club Director concerning travel procedures before the club departs on its trip.
5. Any accident or unusual happening on a club related trip must be reported to the Sport Club Director by club officers ( or trip leader ) as soon as reasonably practical.
6. Clubs must have enough money to cover travel expenses prior to taking the trip.
7. Loans to the club to cover travel expenses will not be permitted. Personal loans are the responsibility of the individual making them.
8. To receive reimbursement, receipts for all travel expenditures must be submitted to the Intramural Office within 48 hours upon return.
9. Sports Club participants traveling on sponsored trips must return to campus with the club.
10. Students are prohibited from using alcoholic beverages and tobacco while on any sponsored trip.