Purchasing Procedures
Purchases of goods and services will be made by the Sport Club Director following receipt
of a Purchase Request Form (see Appendix). Requests for purchases less than $250.00
must be accompanied by price quotations from at least three vendors. Purchases over
$250.00 must be placed for bid (this can be a long process). Arrangements for unusual
expenditures must be made in advance in consultation with the Sport Club Director.
Requests for reimbursements made to individuals must include original receipts. Photocopies
will not be considered original. Reimbursements for equipment purchases are not permitted.
If purchases are made by clubs without having sufficient funds, the merchandise will be
returned. If this is not possible, club officers may be held personally responsible for payment.
To avoid delays, it is necessary to file a Purchase Request Form with the Sport Club Director
well in advance of the date the equipment/service is desired. All equipment purchases with
University funds will remain the property of the University. Clubs may not sell University
property.