GREEK LIFE

Bylaws of the Case Panhellenic Council 2007

Revised October 2007

Article I - Administration of Membership Selection

1. Any regular matriculated female student is eligible for recruitment.
2. Formal Recruitment shall be conducted within the first three weeks of the Spring semester.
3. Rules concerning the quota-total system, preferential bidding system, and continuous open bidding system shall be followed as outlined in the Recruitment Rules.

Article II - Finance

1. FISCAL YEAR. The fiscal year of the Case Panhellenic Association shall run from the first day of July to the 30th day of June the following year.
2. CONTRACTS. The signature of the President, Vice-President of Finance, and the Panhellenic Advisor shall be required to bind the Case Panhellenic Association.
3. CHECKS. All checks issued on behalf of the Case Panhellenic Association shall be signed by the Vice-President of Finance and the Director of Greek Life.
4. PAYMENTS. All payments due to the Case Panhellenic Association shall be made to the Vice-President of Finance who shall record them. Checks made for payments shall be made payable to the Case Panhellenic Association.
5. MEMBERSHIP DUES.
   1. Amount: Panhellenic dues shall be $5.00 per chapter member and new member per semester.
   2. Time and Payment: Bills for Panhellenic dues shall be presented in writing at the Panhellenic Council meeting following the deadline to submit chapter rosters as stipulated by the Office of Greek Life. All bills shall be due two weeks after the date that they are presented to the chapters. Failure to meet this deadline will result in the loss of voting privileges until the dues are paid.
   3. Payment Plans: if a chapter is unable to pay the dues in full by the payment deadline, a payment plan shall be worked out between the VP of Finance and the President or designe of the chapter involved. Failure to adhere to the payment plan will result in a loss of voting privileges until the dues are paid in full.
6. BUDGET The semester budget shall be presented at the first Panhellenic Council meeting following the allocation of the student activity fee funds. The budget shall then be voted upon at the following meeting of the Panhellenic Council.
7. FINANCIAL REPORTS Financial reports shall be reviewed by the Director of Greek Life and the VP of Finance on a monthly basis. Any errors or omissions in the financial reports shall be addressed immediately.

Article III - Officer Duties
THE PRESIDENT SHALL:

1. Have overall responsibility for the operation of the Panhellenic Council.
2. Call and preside at all regular, special, and Executive Board meetings of the Case Panhellenic Association.
3. Review and approve all Panhellenic Association checks and contracts, after consultation with the Director of Greek Life or designee, involving the Case Panhellenic Association.
4. Serve as a member ex-officio of all Panhellenic Council committees with vote.
5. Report as required to the National Panhellenic Conference Area Advisor.
6. Maintain a complete and uptodate President's file which will include a copy of the current Case Panhellenic Association Constitution, Bylaws and Standing Rules; the current Panhellenic Association budget; the current NPC Manual of Information and related materials; current correspondence and materials received from her NPC Area Advisor; her copies of the College Panhellenic Reports to the Area Advisor and other pertinent materials.
7. The President or her designee shall represent the Panhellenic Council to the outside community.
8. Appoint all standing and ad hoc committees with approval from the Executive Board.
9. The President shall remain disaffiliated during the formal recruitment process from the beginning of the spring semester until the period of Strict Silence is over. In addition, the President shall remain discreet during the prerecruitment period.
10. Perform all other duties usually pertaining to this office.

THE VICE-PRESIDENT OF ADMINISTRATION SHALL:

1. Perform the duties of the President in her absence, inability to serve, or at her call.
2. Serve as the Chairman to the Judiciary Committee.
3. Serve as the Chairman to the Slating Committee.
4. Maintain the Bylaws of the Panhellenic Council and the Case Panhellenic Association.
5. Serve as Parliamentarian.
6. Organize elections.
7. Administer the FIPG Leaders’ Program.
   1. The FIPG Leaders’ Program is responsible for:
      1. Educating chapters about risk management and FIPG policies.
8. Administer the Community Standards Assessment Report process.
   1. Select and train members of the grading committee.
   2. Help grade and review reports.
   3. Conduct meetings with chapters to discuss reports and scores.
9. Perform any other duties pertaining to this office.

THE VICE-PRESIDENT OF MEMBERSHIP SHALL:

1. Chair the Membership Council.
   1. The Membership Council is responsible for:
      1. The constant evaluation, revision, and improvement of the Code of Ethics, Membership Guidelines, the Formal Recruitment System and Procedures, General Recruitment Procedures, and Membership Procedures.
2. Administer the Rush Chairs' Committee and its activities.
   1. The Rush Chairs' Committee is responsible for:
      1. Planning, coordinating, and implementing events that encourage women to go through the recruitment process.
      2. Promoting the understanding of Membership Guidelines and the Code of Ethics among sorority women.
      3. Administering the Panhellenic Goodwill Program.
3. Administer Formal Recruitment.
   1. Oversee the Rush Counselors, as well as their selection and training.
   2. Act as a liaison to Rush Chairs during recruitment.
   3. The Vice-President of Membership shall remain disaffiliated during the formal recruitment process from the beginning of the spring semester until the period of Strict Silence is over. In addition, the Vice-President of Membership shall remain discreet during the prerecruitment period.
4. Training the Assistant Vice-President of Membership.
   1. The Assistant Vice-President of Membership shall be selected based on letters of intent submitted to the Vice-President of Membership and the Director of Greek Life.
   2. Responsibilities of the position include aiding the Vice-President of Membership with her duties, namely planning recruitment and prerecruitment events. These duties include, but are not limited to coordinating flyering and other publicity efforts for prerecruitment events and formal recruitment, helps preside over the membership committee, maintains contact with the Potential New Members via emails collected at the prerecruitment events, and attends recruitment chair meetings to stay informed of current business.
   3. If possible, the Assistant Vice-President of Membership of one term should run for the position of Vice-President of Membership for the next term.
   4. The Assistant Vice-President of Membership shall remain disaffiliated during the formal recruitment process from the beginning of the spring semester until the period of Strict Silence is over. In addition, the Assistant Vice-President of Membership shall remain discreet during the prerecruitment period
5. Periodically meet with individual chapter Recruitment chairmen/committee to evaluate Recruitment methods, techniques, and parties.

THE VICE-PRESIDENT OF PROGRAMING SHALL:

1. Chair the social committee.
2. Plan and organize all Panhellenic social events.
3. Administrate the planning of all other Panhellenic programs held with campus groups outside the Greek community.
4. Perform any other duties pertaining to this office.

THE VICE-PRESIDENT OF SERVICE SHALL:

1. Chair the philanthropy and community service committees.
2. Organize opportunities for Panhellenic philanthropy and community service.
3. Create the guidelines for performing philanthropy and community service hours and administrate the reporting of those hours.
4. Perform any other duties pertaining to this office.

THE VICE-PRESIDENT OF COMMUNICATION SHALL:

1. Keep an uptodate roll of the members of the Panhellenic Council and call it at all Council meetings.
2. Keep current statistics concerning the number of initiated members and new members of each Panhellenic Association member sorority.
3. Keep full minutes of all meetings of the Case Panhellenic Association, the Panhellenic Council, and a record of action taken by the Executive Board.
4. Maintain a complete and uptodate file which will include the minutes of the meetings of the Case Panhellenic Association, its Panhellenic Council from date of its organization; copies of all the contracts made by the Panhellenic Council; current correspondence.
5. Be responsible for the official correspondence of the Panhellenic Council unless provided for otherwise.
6. Maintain a group of email lists: TWIGL, panhelgen, panhelexec, panheldelegates, greekpr, sororitypresidents,
7. Facilitate monthly meetings with the PR chairs, to guide in policy as well as aid with advertisement by creating a monthly newsletter: The Propilea.
8. Perform all other duties usually pertaining to this office.

THE VICE-PRESIDENT OF FINANCE SHALL:

1. Be responsible for the general supervision of the finances of the Case Panhellenic Association.
2. Be responsible for the preparation of the annual budget and following its approval by the Panhellenic Council, for providing a copy to each Case Panhellenic Association member sorority.
3. Receive all payments due to the Panhellenic Association, collect all dues, and give receipts.
4. Be responsible for the prompt payments of all bills of the Case Panhellenic Association.
5. Maintain up-to-date financial records; give a financial report at each regular meeting of the Panhellenic Council and an annual report at the close of the term in office.
6. Perform all other duties usually pertaining to this office.

THE MEMBER AT LARGE SHALL:

1. Coordinate the Panhellenic Association meeting (i.e. the Awards Ceremony).
2. Coordinate special programs or projects for Panhellenic.
3. Complete the MGCA awards application.

THE GREEK COMMUNTY EDUCATIONAL CONSULTANT (GCEC) SHALL:

1. Serve as the Panhellenic Scholarship Chair.
2. The Greek Community Educational Consultant (GCEC) shall be selected through an interview process conducted by members of Greek Life and the Panhellenic, and serve as an exofficio member of the executive board.
3. Have a minimum grade point average of 3.5.
4. Perform all duties listed on the GCEC job description.
5. Abide by all requirements listed on the GCEC contract.

REPLACEMENT OF OFFICERS

1. An officer shall be replaced in the event that she has missed two Panhellenic meetings, two Executive Board meetings, or two Committee meetings of whom she is head as defined by this Constitution.
   1. In the event of inadequate communication, this policy will be suspended, adequate communication being defined as having 48 hours prior knowledge of the event.
   2. If a vacancy occurs either by resignation or by removal, then a special election will be held to fill all and any vacant offices.

Article IV - The Executive Board
THE EXECUTIVE BOARD SHALL:

1. Approve all standing and ad hoc committees and their chairmen. In making these approvals, they should recognize representation from all sororities. In case of a vacancy, a replacement will be approved by the Executive Board.
2. Administer routine business between meetings of the Panhellenic Council when advisable and such other business as has been approved for action by Panhellenic Council vote.
3. Report all action taken by the Executive Board at the next regular meeting of the Panhellenic Council through the Vice-President of Communications and record the action in the minutes of that meeting.
4. Any Chapter President or Vice-President may not hold an Executive position on the Panhellenic Council during her chapter office term.
5. Each member of the Executive Board shall meet weekly with her Interfraternity Congress (IFC) counterpart and the Director of Greek Life or his designee.

Article V - Standing Committees

1. The Standing Committees of the Case Panhellenic Council shall be: Judiciary, Membership Council, Public Relations, Social, Philanthropy, and Slating.
2. The standing committees shall serve for a term of one year.
3. Immediately following the selection of officers for the ensuing year, the incoming President shall call a meeting of the Executive Board to care for the approval of committee chairmen and members.
4. All sororities shall supply one member for each standing committee.
5. All standing committee members shall have a minimum grade point average of 2.5 in the semester prior to assuming committee position and throughout her term on the committee.
6. JUDICIAL BOARD.
   
   1. Membership
      1. The Panhellenic Judicial Board shall consist of one Chief Justice (the Vice-President of Administration on the Executive Board), and one Justice from each Chapter with regular membership in the Council. A representative from Greek Life also sits on the board. In cases involving violations of the Code of Ethics or the Recruitment Rules, the Vice-President of Membership can sit on the board. All members of the board have voice in the meetings, but only the justices have the right to vote. At least four justices must be present to vote at each meeting of the Panhellenic Judicial Board.
      2. Each sorority with regular membership shall nominate one member of their chapter to sit on the board. The term for this elected member begins in the spring and extends for one calendar year. The Panhellenic Executive Board will approve the justices.
      3. All justices must go through judicial board training each semester.
      4. In the event of a conflict of interest, the justice from any Chapter involved must step down and cannot attend the meeting.
   2. Eligibility
      1. All members of the Panhellenic Judicial Board shall be initiated members of a member chapter of the Case Panhellenic Council.
      2. Each voting member of the Panhellenic Judicial Board shall have a minimum grade point average of 2.5 in the semester prior to assuming office and throughout her term of office.
      3. The Judicial Board term of office shall run spring through fall semester. All candidates for these positions must not have an expected graduation date falling before the term expires.
      4. Judicial Board representatives are eligible to serve more than one term.
   3. Duties of Members
      1. The Panhellenic Vice-President of Administration shall:
         1. Preside at all meetings and hearings.
         2. Review all cases with the Director of Greek Life prior to the hearing to ascertain jurisdiction and validity.
         3. Announce final rulings.
         4. Keep confidential all matters relating to the proceedings.
         5. Educate all members according to the Constitution and Bylaws.
      2. The Chapter Representative shall:
         1. Hear and decide all cases brought before the Panhellenic Judicial Board.
         2. Attend all functions associated with the office.
         3. Keep confidential all matters relating to the proceedings.
         4. Perform any other tasks as agreed by the Panhellenic Judicial Board, which will enhance its performance as a viable body.
      3. In the event a board member's chapter is involved, that board member must step down from that specific case. In the event the chairman steps down, she may appoint the Board Chair, upon agreement of the remaining board, for that hearing.
   4. Powers
      1. The Panhellenic Judicial Board shall have the responsibility to adjudicate matters involving the Panhellenic Council, member chapters, and affiliates.
      2. The Panhellenic Judicial Board shall have jurisdiction over activities generally unbecoming to the sorority system.
      3. All members of the Greek community shall be consistently treated fairly and impartially.
      4. Charges: Any accused party may be charged before the Panhellenic Judicial Board for any of the following violations
         1. Violation of the Case Panhellenic Constitution or Bylaws
         2. Violation of the Case Panhellenic Code of Ethics
         3. Violation of the Case Panhellenic Recruitment Rules
         4. Violation of the NPC UNANIMOUS AGREEMENTS
         5. Actions detrimental to the best interests of the sorority system
         6. Any action that has been referred to the Panhellenic Judicial Board by the Director of Greek Life.
      5. The Panhellenic Judicial Board shall hold accountable all parties of a cosponsored event.
         1. In the case that an incident involves nonsorority members (e.g. fraternity men), then the Panhellenic Judicial Board shall adjudicate with respect to the sorority women while the appropriate judicial board (Interfraternity Congress Judicial Board) adjudicates with respect to the other involved parties.
   5. Removal
      1. Any representative may be removed from the Board for any of the following reasons:
         1. Nonperformance of duties, including unexcused absences from more than one Panhellenic Judicial Board meeting.
         2. Failure to maintain good academic standing as defined by the University.
         3. Conduct unbecoming a Panhellenic Judicial Board Justice, or that which negatively affects the credibility of the Panhellenic Judicial Board.
      2. If a woman is removed, her Chapter must nominate another woman to take her place within a two week time period.
   6. Procedures
      1. When a student, faculty member, or administrator believes there has been an infraction, he/she must sign a written report, specifying time, place, and witness to the alleged infraction. When a member group of the Case Panhellenic believes there has been an infraction, a written report, signed by the President of that member group, specifying time, place, and witness to the alleged infraction, shall be submitted to the President of the College Panhellenic, with a copy for the accused fraternity and a copy for the Panhellenic Advisor. The infraction must be filed within 48 hours of knowing about the alleged infraction, but not more than 10 days after the actual occurrence.
      2. A conference of representatives of the groups involved shall be called by the President of the Case Panhellenic 48 hours after the accused fraternity has received a copy of the accusation. The President must notify involved fraternities of the meeting shall take place after the above 48 hour time period. All possible attempts to reach an amicable solution must be made.
      3. If the representatives of the groups cannot reach an amicable solution the case must be referred within 48 hours to the Panhellenic Judicial Board for a decision. At this time the NPC Delegates, or the appropriate advisors of the groups involved must be notified by the President of the Case Panhellenic. The Judicial Board has 4 weeks from the referral to hear the case. Notification of the Board's decision will occur within 48 hours of the hearing.
      1. Every member of the Panhellenic Judicial Board shall vote without abstentions.
      2. All judicial decisions shall be by a simple majority vote.
      4. The board shall not consider past chapter offenses when determining whether the accused chapter is responsible or not responsible. However, if the chapter is found to be responsible, the board may consider past offenses when deliberating sanctions.
   7. Sanctions: The Panhellenic Judicial Board has the power to impose the following sanctions
      1. Official reprimand before the Case Panhellenic with a report sent to the NPC Delegate and National President, or the appropriate advisors of the group involved.
      2. Constructive penalties designed for campus betterment of service to the Case Panhellenic.
      3. Deprivation or suspension of social privileges. This will not include formal or informal entertainment incident to recruitment or the observance of a national fraternity celebration or local heritage event.
      4. Reasonable fines, but no fine shall exceed a previously determined schedule agreed to by a majority vote of the Panhellenic Council.
   8. Judicial Board Procedures: The following shall serve as procedural rules for the operation of the Case Panhellenic Judicial Board.
      1. Notification of an accusal of a violation by a sorority or women's fraternity shall be conducted by the Panhellenic Vice-President of Administration according to the following procedures:
         1. Written notification is available in the Greek Life Office to the sorority or women's fraternity officer at least seven days prior to the hearing stating:
            1. The charges with sufficient particularity to enable the accused to prepare a defense.
            2. Written notification of the time and place of the hearing.
         2. This written notification shall provide an opportunity for the accused to state one of three responses: "responsible," "not responsible," or "no contest." At this time, the accused must schedule a preliminary hearing to announce their plea. The accused party has two working days to respond to the charges by filing in the Office of Greek Life, one of the three responses. Failure to respond by the designated time will automatically result in a response of "no contest," and appropriate sanctions will be decided upon accordingly.
         3. In the case of the Panhellenic Council being the accused party, notification shall be delivered to the Panhellenic President.
         4. Accused parties will receive a phone call notifying them when to pick up the written notification.
      2. The Panhellenic Council shall, at the discretion of the Director of Greek Life and the Panhellenic Vice-President of Administration, be permitted to inspect, at the Office of Greek Life, at any time prior to the hearing, any affidavits, name of witnesses, and exhibits of such matters as will be submitted at the hearing.
      3. The hearings shall be private.
      4. Both parties shall have the right to be assisted by an advisor, who shall:
         1. Assist the Panhellenic Council in preparation of their case.
         2. Accompany the Panhellenic Council to the hearing.
         3. Advise the Panhellenic Council as to the questioning of witnesses but in no way being allowed to make any statements or to present the case for the party being advised.
      5. The hearing shall be semiformal in attire.
      6. A written decision statement will be available in the Office of Greek Life within two working days following the scheduled hearing date.
         1. Included with this statement will be the Panhellenic Council's specific interpretations of any imposed sanctions or references to existing written definitions.
   9. The Hearing Procedure:
      1. The Panhellenic Vice-President of Administration shall call the proceedings to order and request that all but the directly related individuals leave the room. Directly related individuals are Judicial Board members, Fraternity representatives, the complainant(s) and an advisor only to advise the board and assure process is being followed.
      2. The Panhellenic Vice-President of Administration shall introduce the Board members, the accused, and the complainant(s).
      3. All witnesses shall be required to remain outside the hearing room and will be called in by the Vice-President of Administration as needed. A witness, after giving testimony, is prohibited from discussing the case with a witness who has not yet testified. It is the duty of the Vice-President of Administration to advise each witness of this before each is dismissed. Failure of a witness to comply with the said policy could result in a sanction against the group they represent.
      4. The Panhellenic Vice-President of Administration shall ask the litigants if either party wished to challenge a board member.
         1. If so, the reasons for such a challenge must be stated and reviewed by the remaining Board members in private.
         2. If they vote to decline the challenge, finding the rationale frivolous or unreasonable, the hearing shall proceed.
         3. If the remaining Board members vote to accept the challenge or if the vote is split, then the Board member shall be asked to remove herself from the panel.
         4. If the Panhellenic Vice-President of Administration is removed, upon agreement of the remaining board, she must designate the acting Board Chair from one of the remaining Board members. This member shall assume the duties of the Board Chair for the remainder of the hearing.
      5. The Panhellenic Vice-President of Administration then states her role in the proceedings:
         1. To conduct the hearing in an orderly and progressive manner.
         2. To call witnesses as requested.
         3. To rule on the relevance and admissibility of evidence.
         4. To prevent antagonistic questioning.
         5. To prevent interference by any disruptive individuals.
      6. The Panhellenic Vice-President of Administration then explains the role of the Board members:
         1. To listen to the testimony given by all individuals and to evaluate the evidence.
         2. To ask questions for clarification and additional information.
         3. To come to a decision on the guilt or innocence of the accused party and the subsequent sanctions that are appropriate.
      7. The Panhellenic Vice-President of Administration then explains the role of the representative of Greek Life:
         1. To advise the Board concerning procedure.
         2. To advise the Panhellenic Vice-President of Administration.
      8. The Panhellenic Vice-President of Administration then explains the role of the complainant(s):
         1. To serve as a representative of a member fraternity, the Panhellenic Council, or Case.
         2. To ask questions of the witnesses.
         3. To summarize the case proceedings.
      9. The Panhellenic Vice-President of Administration then informs all present that the providing of false information to the Panhellenic Judicial Board shall result in additional disciplinary action for anyone found to have done so.
      10. The allegation is as follows:
          1. The Panhellenic Vice-President of Administration reads aloud the charges of the alleged violation and asks the accused if she/they understands the nature of the charges by asking: "Do you understand the nature of these allegations?"
          2. The complainant calls the first witness, who is asked to "State your name," and is informed by the Panhellenic Vice-President of Administration that providing false information to the Panhellenic Judicial Board will result in disciplinary action.
          3. The complainant then asks questions of the witness as deemed appropriate and allowed by the Panhellenic Vice-President of Administration.
          4. The accused party is then allowed to ask questions of the witness.
          5. The Board members may then ask questions of the witness.
          6. The Panhellenic Vice-President of Administration then asks if anyone has any further questions.
          7. The Panhellenic Vice-President of Administration then dismisses the witness and reminds him/her that they are prohibited from discussing the case with anyone outside of the courtroom.
          8. The Panhellenic Vice-President of Administration then asks the complainant if there are any additional witnesses to support the allegation and these are brought forth one by one and questioned as above.
          9. The Panhellenic Vice-President of Administration may limit the duration of the questioning of a witness at any time during the questioning.
      11. The response is as follows:
          1. The accused is called forth to testify by the Panhellenic Vice-President of Administration and asked to "State your name," and is informed by the Panhellenic Vice-President of Administration that providing false information to the Panhellenic Judicial Board will result in disciplinary action. She is then asked to relate the facts surrounding the case.
          2. Questions may then be asked of the accused party by the following individuals in the following order: The complainant(s), the board members, and any further questions.
          3. The Panhellenic Vice-President of Administration asks the accused if there are any additional witnesses to support the response, and these are brought forth one by one to testify
          4. Questions are asked of each witness by the following individuals in the following order: the accused party, the complainant(s), the Board Members, any further questions.
      12. The summation is as follows:
          1. The complainant(s) and the accused party shall each present a brief summary of the significant points of the hearing.
          2. The Panhellenic Vice-President of Administration then informs both the accused party and the complainant(s) that the decision will be available at the Office of Greek Life in 48 hours, and that both parties will have the right to an appeal through the Office of Student Affairs.
          3. The hearing is then dismissed by the Panhellenic Vice-President of Administration.
   10. The results of cases (excluding all personal or private information such as names, etc.) shall be made publicly available by the Chief Justice at her discretion.
7. Membership Council
   1. Membership: The Council shall consist of the Panhellenic Vice-President of Membership, the Assistant Vice-President of Membership, and at least one alternate delegate from each member sorority. The member sororities are highly encouraged to have more than one delegate, but only one is required. The Vice-President of Membership must approve each delegate. b.) Duties: The Membership Council is responsible for revising, developing, and improving the Panhellenic Procedures, Membership Guidelines, and Code of Ethics as needed.
      1. All changes and additions to these documents can be made only through a majority vote of the Membership Council.
8. Public Relations Committee
   1. Membership: The Public Relations Committee shall consist of the Panhellenic Vice-President of Communications and one representative from each member sorority.
   2. Duties: The Public Relations Committee shall be responsible for all forms of publicity dealing with the Case Panhellenic Association. This committee shall work closely with the Executive Board and all committees to make certain that the news media is kept informed of favorable publicity about the Panhellenic Association and its member sororities.
9. Social Committee
   1. Membership: The Social Committee shall consist of the Social Committee Chairman, appointed by the Vice-President of Programming, and at least one delegate from each regular member chapter of the Case Panhellenic Association.
   2. Duties
      1. Shall plan one event a semester to promote Greek interaction and Greek Life.
      2. Plan any involvement of the Panhellenic Council in any University sponsored activity (i.e., Homecoming and Sex, Drugs, and RocknRoll).
10. Philanthropy Committee
    1. Membership: The Philanthropy Committee shall consist of the Philanthropy Committee Chairman, appointed by the Vice-President of Programming, and at least one delegate from each regular member chapter of the Case Panhellenic Association.
    2. Duties: Plan one philanthropic event a year.
11. Slating Committee
    1. Membership: The Slating Committee shall consist of the Vice-President of Administration of the Panhellenic Council, one upperclass (junior or senior) member from each chapter, four ad hoc members from the Panhellenic Council’s Executive Board, and one exofficio member who must be a representative from Greek Life. All members have voice, but only the chapter representatives and the four ad hoc members have vote.
    2. Duties: The Slating Committee must meet one week prior to elections to review all letters of intent and to select wellrepresented candidates who support the ideals and goals of the Panhellenic community. This slate will be published one week prior to elections.

Article VI - Pledging and Initiation

1. A Panhellenic Association member sorority may not issue an invitation to membership or formally pledge a woman during the summer period. Upperclass women may be bid 3 days before classes start.
2. Any freshman or upperclass woman must be a fulltime student in good standing and must meet the grade requirement of the individual sorority.
3. All new members are members of the Case Junior Panhellenic Association and shall select one representative from each member sorority as their spokesperson.
4. All new members of each member chapter will attend at least one FIPG information session within one calendar year of the date of their pledging. Chapters not in accordance with this rule will be fined $10 for each new member that does not attend.
   1. One active member from each chapter will accompany the new members to the FIPG meeting. (For example, the New Member Educator, an Executive Board member, etc.)

Article VII - General Risk Management
HAZING POLICY

1. All forms of hazing, pledge day, and/or preinitiation activities which are defined as hazing shall be banned.
2. No chapter shall conduct hazing activities. Hazing activities are those defined as: Any action taken or situation created, intentionally, whether on or off sorority premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule.
3. Such activities and situations may include but are not limited to the following:
   1. Use of alcohol
   2. Paddling in any form
   3. Creations of excessive fatigue
   4. Physical and psychological shocks
   5. Quests, treasure hunts, scavenger hunts, road trips or any such activities carried on outside or inside the confines of the chapter house
   6. Wearing of public apparel which is conspicuous and not normally in good taste
   7. Engaging in public students and buffoonery
   8. Morally degrading or humiliating games and activities
   9. Any other activities which are not consistent with fraternal law, ritual, or policy or the regulations and policies of the educational institution.
   10. Property Damage
   11. Pranks

ALCOHOL POLICY

1. No alcoholic beverages may be served or stored in chapter housing.
2. No alcoholic beverages may be purchased through the Panhellenic Council or chapter treasury nor may the purchase of it for guest of members be undertaken or coordinated by any person in the name of or on behalf of the Council or chapter. Kegs and other communal alcoholic beverages will not be permitted on chapter property or at any Council or chapter function (a keg may be defined as any communal alcoholic beverage container).
3. Neither the Panhellenic Council nor any chapter, may cosponsor an event with an alcoholic distributor, charitable organization, or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) where alcohol is given away, sold, or otherwise provided to those present.
4. Neither the Panhellenic Council nor any chapter, may cosponsor or cofinance a function where alcohol is present or purchased by any of the host chapters, groups, or organizations.
5. All chapters and individual members shall abide by state, local, and chapter regulations.
6. Educational programs on drugs and alcohol shall be encouraged by IFC, Panhellenic, and individual chapters.
7. The use, possession, or sale of illegal drugs or controlled substances while on chapter premises, at a chaptersponsored, or Councilsponsored event, or at any other event that an observer would associate with the chapter or Council, is strictly forbidden. The above shall be viewed as a minimum a chapter must follow. All sororities are encouraged to implement and follow further alcoholic policies.

SEXUAL ASSAULT
The Panhellenic council adopts the Sexual Assault and Sexual Harassment Policies of Case Western Reserve University.

Article VIII - Expansion

1. If the Panhellenic Council wishes to add another chapter, they must first receive University approval.
   1. All groups wishing to be recognized as part of the Case Panhellenic Community must be recognized by a national organization.
      1. Groups already recognized as members of the community as of October 1st, 2006 are exempt.
2. Requirements for Associate Membership
   1. Written Petition. A written petition requesting recognition as an associate member of the Panhellenic Council must fulfill the criteria specified in item b through f of this section.
   2. Membership. A list of ten members of the group must be submitted.
   3. Advisors. The group must submit the names of two advisors, one from the Case campus community who has agreed to serve and one other individual, not necessarily from the Case campus community, who has agreed to serve.
   4. Organizational calendar. The group must submit a tentative schedule, which indicates the timetable they intend to follow in order to complete the requirements necessary to become recognized for regular membership in the Panhellenic Council.
   5. Presentation Following receipt of the written petition, the group or its representatives shall present to the full Panhellenic Council, or its designated committee, prior to making a decision about the group’s petition.
   6. Vote The full membership of the Panhellenic Council shall vote to accept or reject the group as an associate member of the Panhellenic Council. Approval shall be granted by a 2/3 vote of the general body.
3. Requirements for Regular Membership
   1. Written Petition A written petition requesting recognition as a regular member of the Panhellenic Council must fulfill the criteria specified in item b through o of this section.
   2. National/International affiliation The associate member organization must have demonstrated that it supports the ideals and standards of the College Panhellenic. The associate member organization must submit a written statement indicating that its membership selection practices do not discriminate on the basis of race, religion, color, creed, or national origin.
   3. Scholarship The organization must state and have demonstrated support for the academic mission of Case Western Reserve University and the Panhellenic Council and should strive to provide an atmosphere conducive to the academic development of its members. The organization must achieve and provide documentation of an overall semester GPA of 3.0.
   4. Constitution and Bylaws The organization must prepare and submit a written copy of its Constitution and Bylaws, which is consistent with the rules and regulations of the national fraternity.
   5. Membership The organization must have an active chapter membership of 20 members to be considered for regular membership. A roster of all members must be submitted to and approved by the Office of Greek Life.
   6. Officers The organization must have a welldefined set of officers, including job descriptions, who are elected annually to represent the membership of the organization with the Panhellenic Council and Case. The organization’s officers must include, but are not limited to; president, Vice-President, secretary, treasurer, scholarship chairman, service chairman, social chairman, and risk manager.
   7. Alumnae The organization must have identified and established an active group of alumnae to provide support and advisory assistance to the organization. This alumnae advisory group should include at least one alumna chapter advisor, one faculty advisor, and an active alumnae association. Alumna advisors are required to attend meetings of the organization at least twice each month that school is in session.
   8. Chapter meetings The organization shall hold formal chapter meetings at least twice each month. The organization shall submit a copy of its meeting minutes for review prior to seeking regular membership in the Panhellenic Council.
   9. New Member Education The organization shall submit a written copy of its new member education program. This program should include a variety of activities, which are designed to adequately prepare new members for responsible membership. A comprehensive new member education program must include a written commitment that indicates that the program does not have any hazing, as defined by Article VII of this document and by the national organization.
   10. Panhellenic Council attendance As an associate member, the organization must have actively participated in the meetings and activities of the Panhellenic Council.
   11. Finance The organization must have maintained a sound financial operation. The organization is required to submit, at the time it seeks regular membership in the Panhellenic Council, a copy of its current financial status with all creditors (including the national fraternity and Case), a projected financial budget for the following fiscal year, and a statement of the organization’s financial policies.
   12. Housing Separate housing is not required for recognition as regular members of the Panhellenic Council. At such time that the organization obtains separate housing, it must develop a chapter housing policy and establish a House Corporation, which is consistent with the housing policies of Case Western Reserve University.
   13. Presentation Following receipt of the written petition seeking recognition as a regular member of the Panhellenic Council, the associate member organization or its representatives shall present to the full regular membership of the Panhellenic Council, or its designated committee.
   14. Vote The full regular membership of the Panhellenic Council shall vote to accept or reject the associate member organization as a regular member of the Panhellenic Council. Approval shall be granted by a twothirds vote of the general body.
   15. Time frame Any local fraternity or colony group may remain an associate member for a period of time not to exceed two academic years. By the end of this probationary period, the local fraternity or colony group must petition the Panhellenic Council for regular membership status or cease to be recognized.
4. Once associate membership is established all Panhellenic groups hold equal voting rights.

Article IX - Violations
Any violation of this Constitution, Bylaws, Standing Rules, and Policies shall be referred to the Judicial procedure.

Article X - Rules of Order
The CWRU Panhellenic Association and its Panhellenic Council shall be governed by Robert’s Rules of Order Newly Revised except in matters specifically provided for in the Constitution, Bylaws, and Standing Rules.

Article XI - Amendments
These Bylaws may be amended by a 2/3 vote of the voting members of the Panhellenic Council provided notice of the proposed amendment has been given at the preceding regular meeting.

Article XII - Attendance

1. The first absence of a chapter delegate, chapter president, or alternate delegate(s) from a Panhellenic meeting or scheduled Panhellenic event will result in a letter of warning. A scheduled Panhellenic event is anything that appears on the official Panhellenic calendar.
2. If a second absence occurs, a fine of $25 will be made to that chapter and a letter to the National Office will be sent.
3. If there is any additional occurrences the result will be an additional $25 fine, and loss of voting privileges for the remainder of the semester or the next semester if at the end of a semester.
4. In the event of inadequate communication, this policy is suspended, adequate communication being defined as having 48 hours prior knowledge of the event.

Appendices

1. Case Panhellenic Recruitment Rules
2. FIPG Policies
3. University Policies

Download the Bylaws [PDF]