Division of Student Affairs

Executive Council Constitution

I. Name and Authority

The name of this body shall be the Student Executive Committee (SEC). Authority shall be derived from a grant of power.

II. Membership

1. The membership of the SEC shall consist of two representatives from each member organization. Member organizations and their representatives are:
1. Undergraduate Student Government (USG) - President, Vice President for Finance
2. University Program Board (UPB) - Executive Chair, Treasurer
3. Student Media Board - Chairman, Treasurer
4. Greeks - President Interfraternity Congress (IFC), President Panhellenic Council
5. Class Officer Collective - Senior Class President, Treasurer
2. The Residence Hall Association (RHA) President shall serve as a non-voting observer.
3. No individual may represent more than one member organization simultaneously on the SEC.
4. Changes in membership
1. Member organizations may be added to the SEC according to the following procedures:
1. Submission of a petition by the group in support of their membership and;
2. Approval by 3/4 majority vote by representatives of the SEC present and;
3. Approval by 2/3 majority in an undergraduate referendum.
2. Member organizations may be removed from the SEC by:
1. 3/4 majority vote by representatives of the SEC present and;
2. 2/3 majority vote in an undergraduate referendum.

III. Responsiblity

1. Provide a forum for communication between member organizations.
2. Assist member organizations in the coordination of activities and programs and the promotion of cooperation.
3. Govern the allocation of Student Activity Fee revenue to the member organizations.
4. When requested, review conflicts between member organizations and make recommendations for resolution.

IV. Student Activity Fee

1. Each member organization will be required to publish a summary of its allocation of the student activity fee, including a general accounting of distributions and expenditures. These summaries will be available to all undergraduates online, as coordinated by the SEC.
2. The SEC shall:
1. Investigate complaints concerning the use of activity fee money.
2. Oversee the distribution of student activity fee revenue.
1. Review the allocation formula each semester.
2. Revisions must be approved by a 3/4 majority vote by representatives of the SEC present and must occur by November 15 to take effect the following spring semester, or by April 15 to take effect the following fall semester.
3. Revisions approved by the SEC must be printed in the next issue of The Observer
4. The decision of the SEC may be overturned by a majority of undergraduates voting in referendum. Such a referendum shall be conducted by USG according to its rules.
3. The SEC shall not allocate money to itself.

V. Meetings

1. The SEC will hold regular meetings four times each semester. Meetings will be open to student observers, but the SEC reserves the right to go into executive session which will be limited to members only.
2. Representatives are expected to attend all meetings or to send a proxy when they are unable to attend and their organization will not be represented. Failure by a member organization to be represented at a meeting will result in the loss of its votes for the next regular meeting.
3. Quorum for a meeting shall consist of half of the number of representatives plus one.
4. At the beginning of each semester, the SEC shall elect one member to serve as Chairman. The Chairman shall arrange and preside over meetings as serve as the contact point for communications. A majority vote of members present may serve for the election of a new Chairman at any time.
5. Each representative, including the Chairman, shall have one vote.
6. Minutes of each meeting will be taken by the representative appointed by the Chairman for the meeting. This duty shall rotate among the representatives.
7. Special meetings can be requested by three representatives and called by the Chairman with at least 48 hours notice.
8. Roberts Rules of Order, Newly Revised shall serve as the parliamentary authority.

VI. Advisor

1. The SEC shall be advised by the Vice President for Student Affairs, who will attend each meeting.
2. The adviser will work with the Chairman to develop the agenda for each meeting.

VII. Amendments

1. Amendments must be proposed during a regular meeting for vote at the next regular meeting.
2. Amendments require 3/4 majority vote by representatives of the SEC present for approval.
3. No amendment to this constitution may be made that would remove any stated requirement for an undergraduate referendum or that would remove any stated right of overturn by undergraduate referendum unless said amendment is passed by a majority in undergraduate referendum.