2007 Summer Housing Agreement
RESIDENCE HALL AGREEMENT
UNDERGRADUATE HOUSING
Summer 2007
This residence hall agreement
is a binding agreement between Case Western Reserve University ("the
University") and the individual student. It entitles the student
to the use of the residence hall accommodations only in such manner
as set forth herein and in the Handbook for Undergraduate Students (hereby
incorporated in this agreement). In the event of any inconsistency between
this agreement and the Handbook for Undergraduate Students, the terms
of this agreement will prevail. Subject to the terms, conditions and
reserved rights contained in this agreement, the University will permit
the student to occupy for residential and academic purposes a unit in
a residence hall designated by the Case Western Reserve University Office
of Housing, Residence Life & Greek Life ("Housing"). The
student agrees to accept any accommodations assigned, agrees that he
or she has no right or entitlement to occupy or select any particular
room under this contract, and agrees that the University may reassign
the student to a different room or residence hall at Housing’s sole
discretion.
The parties do not intend
by this document to create any leasehold or other estate or rights in
real property. This contract is a license to use the residence halls
and shall not be construed as a rental agreement. This agreement shall
apply to occupancy of rooms. Buildings occupied by Greek letter organizations
or any other Case-sponsored organization, such as the Recovery House,
are deemed residence halls for the purposes of this agreement, unless
governed by some other contract.
Failure to observe any
of the terms and conditions of this residence hall agreement may result
in the termination of this agreement, and may subject the student to
disciplinary action under University policies and regulations. Actions
may include, but are not limited to, eviction from the residence halls
or room transfer to another location within the campus residential system.
For further information, see the Handbook for Undergraduate Students,
online at http://studentaffairs.case.edu.
The student's signature
on a housing application form or online acceptance during completion
of a housing contract or application form binds the student to this
Residence Hall Agreement and signifies that that student has received,
read and agrees to abide by all conditions, terms and policies contained
in this agreement, and the applicable portions of the Handbook for Undergraduate
Students. Copies of this agreement may be obtained from Housing
(4 Yost Hall, 216-368-3780, housing@case.edu) or via the Housing web
site (http://housing.case.edu/docs).
1. ELIGIBILITY
To be eligible for residence
in University residence halls, a person must be currently registered
as an undergraduate student at the University for the previous spring
2007, summer 2007, or fall 2007 semester.
2. OCCUPANCY PERIOD
The student may occupy
the assigned room during one of the time periods listed in this section.
The occupancy period may be subject to change by the University based
on unforeseen alterations in the summer calendar or for other reasons
such as, without limitation by example, an energy crisis. The student
agrees to occupy only the room assigned.
Summer semester terms
are as follows:
- 5 week session: June 2 – July 8
- 8 week session: June 2 – August 1
- 5 week + 4 week: sessions June 2 – August 5
- 6 week session: June 16 – August 1
- 4 week session: July 7 – August 5
- Entire summer: May 28 – August 5
Transition Housing
Students with a spring
housing contract can apply for transition housing which starts on May
11 through May 27, 2007. Students with a fall housing contract can apply
for transition housing which starts on August 1 or August 5 (depending
upon their summer term) through August 19, 2007.
Early Arrivals
Written requests to arrive
before the occupancy date for the summer semester will be granted at
the sole discretion of Housing. The room charge for an early arrival
is $25 per day.
Late Departures
Written requests to leave
after the occupancy date for the summer semester will be granted at
the sole discretion of Housing. The room charge for a late departure
is $25 per day. Unapproved late departures will pay a $25 late-departure
fee in addition to daily room charges.
3. PAYMENT
The student agrees to
pay the published room charges for the assigned room to the Bursar’s
Office with other registration charges. University students can
arrange with the Bursar’s Office for deferred payment of room fees
consistent with arrangements for the deferred payment of tuition.
RESIDENCE HALL AGREEMENTS ARE BINDING FOR THE SUMMER TERM SELECTED.
The student shall be
responsible for room charges for their summer term or for that portion
which this agreement shall cover except as follows:
Cancellations
- Prior to the date
an assignment is made, all returning students may cancel this agreement
by written request to Housing without penalty;
- After the applicable
date in (A), a returning student may cancel this agreement by written
request to Housing with payment of a $75 cancellation fee and without
other penalty;
- Any student who
is released from this contract for the summer semester and a) receives
the release after the first date of occupancy and/or b) checks into
the assigned room will be charged per day (based upon the room rate)
from first date of occupancy through the date of release, successful
appeal, or checkout, whichever is later, in addition to any other applicable
penalties.
4. CONTRACT TERMINATION
ALL CONTRACTS ARE BINDING
FOR THE SUMMER TERM SELECTED UNLESS TERMINATED AS PROVIDED HEREIN.
Upon a determination
by any of the University’s authorized judicial boards or officers
that a resident student has violated an applicable standard of conduct
(including, but not limited to, the standards contained in this agreement
and the Handbook for Undergraduate Students), the University may immediately
terminate this contract and expel the student from University residence
halls or transfer the student to a room in a different residence hall.
In the event that this contract is terminated as a result of such a
violation the student will be responsible for the daily rate through
the date of checkout.
Pursuant to Ohio Revised
Code Section 5321.031, the University may terminate this contract and
require the student to vacate the residence hall unit only upon a determination
that the student has violated a provision of this contract or violated
an applicable standard of conduct, except in any case where a student’s
presence in the residence hall poses an immediate threat to person or
property, as determined by Housing personnel, in which case the student
may be required to immediately vacate the residence hall unit until
a hearing on the matter is held. A determination that the student has
violated a provision of this contract or violated an applicable standard
of conduct may be made only after the student is given written notice
of the alleged violation and a right to be heard on the matter. The
University’s notice and hearing procedures, and the University’s
judicial boards and officers authorized to make the foregoing determinations,
are described in detail in the Handbook for Undergraduate Students.
5. REPOSSESSION BY THE UNIVERSITY
The University reserves
the right to repossess student rooms and residence hall facilities in
the event of an epidemic or other emergency.
6. LIABILITY
In the event of damage
by fire, water, steam or other agents that render a room wholly unfit
for occupancy, the University reserves the right to reassign the student
to alternate University housing accommodations. If alternate quarters
are not available, the housing agreement may be terminated.
The University shall
not be liable, directly or indirectly, for loss of or damage to any
article of personal property anywhere on the premises caused by fire,
water, steam, insufficient heat, the elements or actions of third persons.
Personal property of
students is not covered by University insurance. Students should
carry their own insurance protection against loss or damage to their
personal property.
7. RENOVATIONS AND MAINTENANCE PROJECTS
It is sometimes necessary
to undertake residence hall refurbishing and renovation projects while
students are in residence; the continued use of facilities during this
type of construction period is required. In some instances, building
or room reassignment may be required.
Reassignment to another
room due to renovation or for any other reason is not grounds for release
from this agreement, for reimbursement of moving expenses or for any
other release or reimbursement.
8. ASSIGNMENT OF CONTRACT
Students are prohibited
from taking a roommate or assigning, leasing, licensing or in any other
manner transferring their interest in this license agreement or permitting
any part of their room or suite to be shared by persons not duly assigned
by Housing.
9. REMAINING OCCUPANTS OF ROOMS WHERE VACANCIES OCCUR
When vacancies occur,
the University reserves the right to show rooms and assign new occupants
to fill those vacancies. In order to accommodate a potential new roommate,
the resident of a partially filled room is required to make one set
of furnishings available for use and to keep the rest of the room reasonably
clear and ready for occupancy. In a partially filled room, suite, or
apartment, Housing may, at its sole discretion:
- allow the resident
to find a suitable resident to fill the vacancy;
- assign a new resident
to fill the vacancy;
- allow the existing
resident to pay the appropriate single rate only through the current
contract period, or;
- reassign the remaining
occupant(s) to different accommodations.
10. CHECK-IN REQUIREMENTS
The student must check in at
the area office before occupying a room. At that time, building
and room access will be arranged by the office using key or card access
as appropriate for the assignment. Residents are responsible for
the condition of their room and its contents. Residents have until
the end of the first week of occupancy to inspect their room/suite/apartment
and report items for repair on the send help form found online at
http://housing.case.edu/sendhelp.
Residents will be held responsible
for any changes related to damages or cleaning after this time period.
11. CHECK-OUT REQUIREMENTS
At the termination of
the occupancy period, the student must complete the check-out procedure
through a Residence Life staff member or by express check-out.
A residence life staff member check-out consists of a) removal of personal
belongings and refuse so the room is as clean as it was at the time
of check-in, b) scheduing in advance and keeping a check-out appointment
with a building staff member, c) reviewing the room condition as recorded
on the room inventory with the staff member, d) signing the room inventory
form, and e) returning all keys/key cards for the room, suite, or building
to the staff member. Express check-out, when available,
allows a student to drop off key/key card to his/her full-time coordinator
and waive his/her rights to appeal any damage charges. The inventory
of their room will be completed in his/her absence.
Failure to complete the
proper check-out procedure will result in an improper check-out fee
of $25 in addition to any lost key/key card and room charges that may
accrue until the room is inspected in absentia by a staff member.
12. ROOM CHANGES
Students may not change
rooms during the first two or last two weeks of each semester. During
the remainder of the semester, students may move only after receiving
written approval from their coordinator or Housing. Students that do
not complete a room change (by checking out of the current room) within
three days of its initiation will be charged the daily rate for both
rooms for the entire duration of the change.
13. RESPONSIBILITIES FOR ROOM USE
Each residence hall bedroom
contains a bed, desk, chair, drawer and closet space, a network access
faceplate and window treatment. Students must provide their own linens,
including pillows and blankets, task lighting, and telephone. Students
may not move University furnishings from one room to another. It is
the responsibility of residents to secure all keys/key cards and Case
ID cards. The transfer of an ID and/or keys/key card to another individual
is prohibited.
Housing recognizes students’ right to privacy in their assigned room.
However, authorized University
officials may enter a student’s room for inspection or maintenance
after reasonable notice or in the case of emergency. Staff members are
required to identify themselves prior to entering a room.
Residents are responsible
for room cleaning, regular waste removal and maintaining satisfactory
sanitation and life safety standards as determined by Housing. Building
service workers clean the lounges, suite/apartment common areas, corridors
and bathrooms in each residence hall. These common areas are also inspected
on a regular basis by the Housing maintenance staff to identify routine
maintenance concerns.
14. DAMAGE OR LOSS
Students are liable and
responsible for any damage or loss to their room or room furnishings
and for any other damage or loss they cause to any part of the residence
halls. Damage or loss must be reported promptly to Housing. Charges
for additional cleaning, removal of personal property, or for any loss
or damage caused by the residents will be billed to residents of rooms/suites/apartments.
The University reserves the right to bill all residents of a floor or
an entire residence hall for public area damage.
Damage Appeals
Once checkout materials
are processed, a notice of final charges for the semester will be emailed
to any student who was assessed additional fees or damage charges.
The notification will be sent to the student's Case electronic mail
account. It is the student's responsibility to have mail to this
address forwarded to an alternate address for receipt, if necessary.
Additionally, students can access a full description of all charges
on the Housing web site (http://housing.case.edu/myhousing). The student
has fifteen days to appeal disputable charges in writing as described
in the notice.
15. AIR CONDITIONERS
Installation and use
of non-University-supplied air conditioning equipment is prohibited.
Air conditioners may
be requested for medical reasons subject to medical verification and
approval from the Associate Director of Disability Resources (470 Sears
Building, 216-368-5230, disability@case.edu).
A $250 per semester surcharge
applies to any student requesting an air-conditioned room.
17. SMOKE-FREE ENVIRONMENT
Smoking is prohibited
in all residence halls and commons areas. This includes individual
rooms as well as the public areas (lounges, bathrooms, hallways, stairwells,
balconies). The Recovery House is a tobacco-free, drug-free and
alcohol-free environment.
18. SPECIAL PROGRAMS
Housing establishes special
program floors and buildings (i.e. residential experiences, theme housing,
group housing, coeducational suites) to accommodate the diverse needs
of the student population. Students assigned to a space falling
under one or more of these programs agree to follow established community
standards and additional policies and procedures related to that program.