Standard Printer Models
The operations group recommends that departments use networked workgroup
laser printers. A networked printer contains an internal network card and
can be connected directly to the Case network. A workgroup printer has
the capacity and features to support the printing needs of a department.
(Generally, if the printer has built-in networking, it is probably
acceptable.) This scheme produces tangible benefits for the division:
- Reduced overall costs: A single printer shared among multiple users
can be cheaper than purchasing a printer for each user. In addition, the cost
of per page for laser printers is much less than for personal inkjet printers
(many inkjet printers require special, higher-cost paper for optimal quality).
- Compatibility with administrative applications: Campus applications
such as PeopleSoft have fewer compatibility problems with shared
networked printers. In some cases, these applications will work only with
shared networked printers.
- Reduced maintenance: Toner cartridges need to be changed less often
than ink cartridges. It is easier to track warranties, keep supplies on hand,
etc., for a few shared printers than for many personal printers. Additionally, most of
the support for the printing software can be done remotely.
- Reduced space requirements: Shared printers free up desk space and
power outlets that would otherwise be used by personal printers.
- Improved performance and features: Networked laser printers are
faster for high volume printing. In addition, these printers often
have features, such as multiple paper trays and duplex printing, which
personal printers lack.
- Improved availability: Networked printers are not dependent on
a particular computer in order for others to print. A workgroup
printer is constructed for higher use and is less likely to jam or break down.
- Green computing: The best way to support campus
"green" computing initiatives is to reduce the amount of computing
equipment. A single small printer can cost $25 each year in electricity
alone!
All new printer purchases should be workgroup class, include a built-in
network interface card, and be compatible with Windows XP in a print server
environment. The operations group can verify the specifications and obtain a
quote for new printers.
The IT Operations Group will maintain a printer standard for manufacturers
and models through preferred manufacturers and vendors. This allows us to save on the cost of consumables (ink and toner) by
purchasing in larger quantities. The current standards are listed below.
Prices listed are retail. A final quote will be obtained for you before ordering
based on current pricing and available rebates.
Standard Laser Printers
- Hewlett Packard LaserJet 4240n (recommended, ~$1200)
- Hewlett Packard LaserJet P3005n (small departments, ~$800)
- Hewlett Packard LaserJet P2055n (isolated location only, ~$400)
Color Laser Printers
- Kyocera FS-C5025N (recommended, $12/month + $0.085 per impression)
- Hewlett Packard Color LaserJet CP3505n (medium department, ~$1000)
- Hewlett Packard Color LaserJet CP2025n (small department, ~$500)
- Hewlett Packard Color LaserJet 2600n (isolated location only, ~$400)
Installation
Once received, the operations group will handle installing your new printer
and ensure that all appropriate workstations can access it successfully.
Last updated: October 14, 2009