Mailing Lists
From Wikipedia: An electronic mailing list is a special usage of e-mail that
allows for widespread distribution of information to many Internet users. It is
similar to a traditional mailing list — a list of names and addresses — as might
be kept by an organization for sending publications to its members or customers,
but typically refers to four things: a list of e-mail addresses, the people
("subscribers") receiving mail at those addresses, the publications (e-mail
messages) sent to those addresses, and a reflector, which is a single e-mail
address that, when designated as the recipient of a message, will send a copy of
that message to all of the subscribers.
The "closest resource" doctrine applies when utilizing instant messaging:
1. Student Affairs Resources
The following mailing lists are available through the divisional mail server:
- Staff lists for each department
- Staff lists for the entire division
- Special lists of full-time staff (committees, etc.)
The following mailing lists are available through the HARLD mail relay:
- Residential students by area, building, floor,
apartment/suite, room, or program
- Greek students by chapter
- Housing, Residence Life & Greek Life undergraduate and
graduate staff lists
- Matriculated students based on their summer orientation
session
- Students based on their status in the new student checklist
- Event attendees
- Ad-hoc requests based on undergraduate, housing, residence
life, or Greek Life data
These lists are maintained automatically by existing business procedures or
databases.
2. University Resources
The university operates a Sympa list server
which can be configured to act as a mailing list. Please contact the IT group to
set up a list, so the proper options can be set for the desired type of list.
For lists where the recipients can choose to subscribe to the mailing list, a
special subscribe/unsubscribe option can be added to a Division of Student Affairs website.
This is a self-service resource. The IT group cannot provide support for a
list for which they did not create or have owner access.
3. Partner Resources
Some designated partners offer specialized mailing lists in conjunction with
their product offering (Symplicity, StudentVoice, etc.). These services only can
be used in conjunction with their contracted purpose and may not be used for
general mailings.
4. Other Resources
Not required or permitted.